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PCard Regulation

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PDF icon PCard Regulation

Publication Date: March 13, 2002
Revision Date: April 16, 2025 - V 10.5
Effective Date: May 1, 2025

Related Memorandums, Announcements, and Revision Notes

May 01 2025 - Version 10.5: Updated to reflect the maximum transaction limit increase from $5,000 to $10,000 as of May 1st 2025, as per the memo from Francois Pouliot dated April 16. Also updated the How To Minerva link (under Links to Related Documentation) to the FSKB, as the webpage which housed this how to document was dismantled.

October 31 2024 - Version 10.4: Update to R10 prohibited transactions, number 10 to now indicate "charged to non-research funds". Wherever the "°Ä¿Í¾º²Ê Procurement Policy" was indicated and referenced now indicates the updated policy name of "°Ä¿Í¾º²Ê Sustainable Procurement Policy and Standard on Procurement Exceptions".

September 6 2024 - Version 10.3: R10 now refers to the latest memo from Christopher Manfredi, Provost and Executive Vice-President (Academic), in regards to the purchase of new computers and related-equipment - channel news. R11 has been removed

August 12, 2024 - Version 10.2: Updated different sections of the Regulation to indicate that PCard Administration must be contacted via the FIS Service Desk Portal and no longer contacted via email.

July 3rd, 2024 - Version 10.1: Addition of "and must have successfully completed their probation period" to section PR1.1 - Channel News

April 30 2024 - Version 10: Removal of the word "sabbatical" from section PR5.2.1.

February 1, 2024 - Version 9.9: PCard transaction limit updated from $2,500 to $5,000. Updated the regulation to include "Delegate" wherever FFM is mentioned, in order to read FFM/Delegate.

December 20, 2023 - Version 9.8: Updated with new °Ä¿Í¾º²Ê terminology (Principal to President)

July 11, 2023 - Version 9.8: Updated R10.8: Travel expenses to include Local conferences and the following paragraph: Please note that this does not apply to local and virtual conferences that are to be charged on Research Grants and Contracts (2F and 2M fund types). These conference registrations must continue to be processed via a Travel Advance and/or Expense Report.

March 31, 2023: Version 9.7: Updated: R1.7: Cancellation of PCard from 3 years to 1 year; R10.8: Travel Expenses to include: Virtual conference registrations where no travel expenses will be incurred (e.g. hotel, airfare, rail, meals, etc.) are not considered prohibited transactions since there is no travel involved. Virtual conference registrations can therefore be charged on a PCard; R11.3 Renamed Chart for purchases on non-research grants to New Computers (Desktops/Laptops) and Monitors Purchased on Non-Research Grants (non-2F/2M). Removed R9.2 (failure to upload a proof of purchase). Help, PCard Billing Address, and FAQs were moved to the PCard webpage under Guide to Financial Management - channel news.